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Care Co-ordinator
Hft - Sheffield & Derbyshire

Job reference: 001868

Location: Hft - Sheffield & Derbyshire

Closing date: 28/08/2020

Interview date: Not specified

Salary / hourly rate: £8.72

Employment type: Full Time

Hours per week: 37.5

For more information on the role,
please contact
Telephone: 0114 250 0718

Contract - Fixed-term - 12 months

Find your place with us and help change lives.

We are one of the largest learning disability charities in the UK, supporting 2,500 people through our friendly, supportive, creative and diverse teams.

  • Are you a highly organised, professional individual with an interest in, health and social care, rota planning, problem solving and IT?
  • Are you looking for a role that is both people focused and analytical?
  • Do you have experience of producing rotas and rostering for large organisations?
  • Are you an effective communicator with good interpersonal skills?

    ​​​​​​​If your answer is yes then we would love to hear from you!

About the role
At Hft we need to ensure we have the right staff, in the right place, at the right time to ensure we provide a high quality of care and support. This is a busy role that will manage the allocation of staff for the business.  We currently have over 140 staff and operate in the Sheffield and Derbyshire area, staff are allocated to several locations.

You will work within the management team and will be closely working with the Registered Cluster Managers, Divisional Recruitment Coordinator and Regional Manager. You will be a motivated individual who is able to work independently as well as being part of a team.

You will attend regular review meetings, annual appraisals, team meetings, training courses and follow-up refresher courses as required.

Your skills and experience will enable you to

  • Input staff personnel data, contracted hours and shift availability into our bespoke rostering system, Peopleplanner
  • To disseminate schedule information to employees and individual users of services within agreed timescale
  • Analyse data and monitor staffing levels to ensure operational needs are met, taking into consideration sickness, annual leave, training and other factors which affect staff provision such as skill mix
  • Ensure rotas reflect planned training and annual leave as appropriate
  • Ensure individuals’ funded hours’ and employees ‘contracted hours’ are input accurately into our scheduling system and provide reports to managers to inform recruitment requirements

About you

  • You will need good communication skills to liaise with a range of people.
  • You'll need to be a highly organised individual with strong attention to detail with a methodical, structured approach.
  • The organisation induction will give you the skills and knowledge to understand your role.
  • To be successful in this role, knowledge and attributes to include:
  • Previous experience of working in a workforce management, analytics or operational role
  • Experience of working in a fast paced environment
  • Experience of scheduling staff rotas
  • Experience of working with scheduling software
  • Adaptable to be trained on new systems
  • Desirable if has knowledge of the care sector

What we offer
With Investors in People and Skills for Care accreditation we are committed to investing in our teams to ensure they have the specialist skills they need.


  • Access to the Hft Plus benefits package, which includes a great number of discounts and rewards across shops, restaurants, gym membership and days out; but also an Employee Assistance Programme, with telephone and face-to-face support options.
  • Access to award winning training and development – Hft is one of only four charities to have achieved the Skills for Care ‘Centre of Excellence’ provider status
  • Annual staff award scheme – The Fusion Awards, and peer recognition through our GEM awards programme
  • 20 days holiday (plus 8 bank holidays) increasing to 25 days after a year of employment (pro rata for part time staff)
  • A contributory pension scheme & life assurance

Join us and help change lives.

Hft's usual terms and conditions apply.
Hft is committed to equal opportunities and welcomes applications from all sections of the community. As a Disability Confident Employer, Hft is helping to ensure that disabled people have the same opportunities to fulfil their potential and realise their aspirations that people without disabilities do.
Successful applicants will need to undertake an enhanced disclosure check against the Disclosure and Barring Service (DBS). Having a criminal record may not bar you from employment.


The closing date for this job has now passed.